Update on latest Coronavirus (Covid-19) guidance

Monmouthshire’s  Licensing Section will follow Covid-19 regulations and guidance issued by the Welsh Government to advise on events.

Important – under the current Welsh Government Regulations regulated events with over 30 people can only be organised by a business, public body or a charitable, benevolent, educational or philanthropic institution, a club or political organisation or the national governing body of a sport or other activity.  All qualifying event organisers above must also provide a Covid-19 Risk Assessment of the event to the Licensing Section who will share the Assessment with the Environmental Health and Gwent Police.

Therefore, as Alert Levels change and the easing of restrictions continue over the coming months, the Licensing Section will only support an event which strictly adheres to the guidance at the time of the event.

Prior to completing the Temporary Event Notice Form and planning any events, please take note of the latest information about the Covid-19 regulations and guidance which may be found at: https://gov.wales/topic/980/latest

It is recommended this webpage is checked regularly as the Covid-19 regulations and guidance are subject to frequent change. It is advisable to only submit an application if your proposed event complies with the latest Regulations.  We strongly recommend you submit a Event Notification Form, for more information – Event Safety Advisory Group.

If you choose to organise an event, please note that advice and arrangements may be subject to change depending on the prevailing incidence levels of Covid-19 and changes to Welsh Government guidance and regulations.  Therefore, all risks will be held by the event organiser. Monmouthshire County Council cannot take responsibility for any cost or loss involved with the preparation of an event should it be cancelled.

Temporary Event Notice Information

If you intend to hold an event you may require a Temporary Event Notice (TEN) if you wish to have one or more of the following licensable activities;

  • the sale of alcohol
  • the supply of alcohol to members of a registered club
  • provision of late night refreshment – hot food or hot drink at any time during 23:00 – 05:00 hours
  • regulated entertainment

You must be 18 years or older to submit a TEN. A Temporary Event Notice can be used to authorize the above activities with less than 500 people in attendance and the event can be no longer than 168 hours (7days). If you require longer than 7 days please consider applying for a Temporary Premises Licence.

Apply for a TEN

Please follow this link to apply for a Temporary Event Notice (online), the fee for a Temporary Event Notice is £21.00. 

If you require a paper version please contact the licensing section.

Standard TENs

Standard TENs must be served on the local authority no later than 10 working days before the day of the proposed event. The 10 working days excludes the day on which the notice is served and the day of the proposed event.

If there is an objection to a standard TEN, the local authority may hold a hearing before the licensing sub-committee where all parties can discuss the proposed event and the reasons for objection and a decision will be made whether to allow the event to go ahead, allow it with amendments or conditions or to refuse the TEN.

If there is an objection to a standard TEN, the local authority may hold a hearing before the licensing sub-committee where all parties can discuss the proposed event and the reasons for objection and a decision will be made whether to allow the event to go ahead, allow it with amendments or conditions or to refuse the TEN.

Late TENs

A late TEN must be served no later 5 five working days but no earlier than 9 working days before the event. If an objection is made by an authorised officer against a late TEN the event will not go ahead and a counter notice will be issued.

There are limits on the number of TENs a person may serve. A total of 50 TENs per calendar year may be served by a holder of a personal licence of which 5 may be late TENs.

A person who does not hold a personal licence may serve up to 5 TENs a calendar year of which 2 may be late TENs.

A calendar year is defined as the period between 1 January and 31 December.

TENs cannot be at the same premises on more than 15 occasions in any calendar year. In addition, each premises is subject to an overall aggregate of 21 days use, regardless of the number of individual occasions on which they have been used.

Counter Notice

 If a counter notice is given following an objection to the TEN the applicant may appeal against the decision. Appeals must be made to the local Magistrates’ court within 21 days. An appeal may not be brought later than 5 working days from the day of the planned event.

No appeal may be made against a Late TEN counter notice.

This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes. For further information, see NFI information on MCC website