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Primary Admission Phase –
Apply from 13th November 2026
Closing Date – 15th January 2027 at 4pm
Parents informed by – 16th April 2027.
Secondary Admission Phase:
Apply from – 18th September 2026
Closing date – 31st October 2026 at 4pm
Parents Informed By – 1st March 2027
- The Admissions team take a proactive approach to ensure that application letters are distributed to parents directly, where possible, advising when the admission round opens. Parents are encouraged to use the online application system. Data protection regulations prevent us from accessing all pupil information, and therefore we would urge you to contact us should you not receive an application pack within the timescales given. It is parental responsibility to apply for a place and to notify us of a change of address.
• Applications received after the closing date or that remain incomplete as at the closing date will be treated as late. It is essential to send your form in by the closing date in order to increase the probability of securing your preferred school.
• Any change in preference should be made in writing to the School and Student Access Unit. Any preference that is changed after the
closing date will result in the application being treated as a late application.
• You must include your Council Tax reference number on the application form. The local Authority will use information held by the Council Tax Department to verify your address is correct.
- Should you have difficulty in completing an on-line application form,please call the School and Student Access Unit on 01633 644508 to discuss alternative options.
Please ensure that the application form is submitted by us by the relevant closing date. Failure to do so may result in you not achieving a place at your preferred school(s).
The offer of a school place will be based upon the applicant being resident at the address declared on the application form, as at the published offer date. However, parents who are aware prior to the offer date that they are unlikely to remain resident at the address declared on their application must inform us so that their application can be amended. Any offer of a school place could be withdrawn if it is later found that this is not the case.
Where parents advise us, at the time of application, that they are moving property and provide the Local Authority with evidence to validate this move, any offer of a school place on this basis would be under the circumstance that the applicant is resident at the new property at the time the child concerned commences school. Any offer of a school place could be withdrawn if it is later found that this is not the case.
Acceptance of A School Place:
On receipt of an offer of a school place, parents are required to confirm their acceptance of this school place within 14 days of notification of the school place offer. This can be carried out by logging into the Citizen Portal or by emailing accesstolearning@monmouthshire.gov.uk. Failure to do so could may result in the offer of a school place being withdrawn.
Moving Address:
Parents/carers who are in the process of moving property, will be required to notify the Local Authority at the time of application of the proposed move and submit evidence to validate their new address, in order for this address to be considered. Suitable evidence would be a copy of the exchange of contracts (for purchases) or long term tenancy agreement (for rental arrangements). The application and notification of intended change of address must be submitted prior to the published closing date in order to be considered as an in time application. Failure to notify the Local Authority of an intended move to a new address prior to the published closing date will result in the application being determined as a “late application”.
Parents/carers that are in the process of moving, but are not able to validate the move prior to the closing date, will need to ensure that their completed application is submitted prior to the published closing date, and that the application provides information on the intention to move. The Local Authority will liaise with parents/carers regarding the proposed move in order to obtain confirmation that residence at the new property has been secured. However, parents will need to provide the Local Authority with evidence that secures their change of address no later than 6 weeks prior to the published offer date in order for the new address to be considered for allocation purposes.
Where the Local Authority accepts evidence to validate a property move and uses the new property for allocation purposes, the offer of a school place will be based on the applicant being resident at this property at the time of the child’s entrance into the School. Any offer of a school place could be withdrawn if it is found that the applicant is not resident at the property at the time of child’s entrance into the school. Any offer of a school place could be withdrawn as a result of non-compliance of the above.
Unexpected Change of Address
Should a parent, who has submitted an application prior to the published closing date, notify us of an unexpected change of address that has occurred since submission of their application, the Local Authority will consider on a discretionary basis the circumstances of the unexpected change of address prior to determining the application as being late.
Unfortunately, such discretion can only be exercised if notification and evidence of the change of address is provided no later than 6 weeks prior to the published offer date in order for the new address to be considered for allocation purposes.
It is a parent’s responsibility to notify the Local Authority of a change of address that takes place during the application process. Failure to do so could result in any offer of a school place being withdrawn.
Shared Residency
In the event that the residency of a child is shared between two parents, the address where the child concerned resides for the majority of the school week will be used for allocation purposes. This is the address that should be declared on the application.
However, if the residency with both parents during the school week is equal, the address for where the child benefit is paid will be used for allocation purposes.
School Catchment Areas
Whilst residing within the catchment area for a school forms an element of the oversubscription criteria, it does not guarantee a placement on this basis. The Local Authority will refuse to admit above the school’s admission number, unless the application complies with the permitted exceptions.