We maintain the Local Land Charges register and issue official LLC1 searches. We also compile/research information to answer the Con29 and Con29O Enquiries of the Local Authority.

LLC1 Form

The LLC1 form is used to requisition an ‘official’ search of the Local Land Charges Register from the relevant local authority and may reveal restrictions on the property that are binding on successive owners: e.g. financial charges, tree preservation orders, enforcement notices and listed building designations.

Con29 Forms (2016)

The Con29 form contains supplementary enquiries in respect of Planning, Building Control, Environmental Health, Highways, Compulsory Purchase Orders, Drainage and other matters of interest to home buyers.

The Con29 form contains the standard enquiries that are usually submitted to a local authority.

The Con29O form contains additional optional enquiries that may be referred to the local authority in particular cases, and upon payment of supplementary fee, depending upon the optional questions selected.

Submitting an Official Search – Postal Application

When submitting a full search application, please enclose the following:

LLC1 Form

Con29 Form

Con29O Form (if optional questions are required)

A clear Ordnance Survey plan or equivalent in duplicate, showing the extent of the property/land and the surrounding area, in order to establish its exact location, ideally at a scale of 1:1250 with an Ordnance Survey map reference, or Eastings and Northings

The correct fee, a cheque or postal order payable to Monmouthshire County Council. Please note that searches may be returned or delayed if the fee is incorrect.

Email Submission of an Official Search (LLC1, Con29 and Con29O)

The official LLC1, Con29 and Con29O forms are not mandatory.

An email containing the full postal address or a description of the land to be searched can alternatively be sent to landcharges@monmouthshire.gov.uk. The email must contain a PDF copy of the plan showing the extent of the property/land, and the surrounding area, in order to establish its exact location. Ideally at a scale of 1:1250 with an Ordnance Survey map reference, or Eastings and Northings.

When submitted by email the search fee can be paid via BACS, credit or debit card, or cheque (however, the postal application search fee applies to a cheque payment even when the search is submitted by email). 

What is a Personal Search?

A personal search is a search of the Local Land Charges Register, carried out in accordance with the Local Land Charges Act 1975 and Local Land Charges Rules 1977.

A personal property search may be cheaper than an official search but you should take accuracy and completeness into account when making your decision.

As this is such an important document in the property conveyance process, the Local Land Charges Institute strongly recommends that a full official Local Authority search is always purchased.

Personal Search Arrangements

Any member of the public is entitled to inspect the Local Land Charges register free of charge. The register is held electronically in the M3 Land Charges system and is accessed via a public access computer terminal at County Hall, Usk.

An appointment is essential. Please telephone 01633 644075, 644073, 644308 before 11am the day before.

Appointments are available on Tuesdays and Thursdays between 2pm and 5pm. Please report to Monmouthshire County Council, County Hall, Rhadyr, Usk, Monmouthshire, NP15 1GA.

Access to Con29 Search Questions

Public Registers and Non Public Records

Our public registers are available for public inspection by members of the public from Monday to Friday, during normal office hours, although you are advised to contact each department prior to your visit in order to establish if any special access arrangements apply.

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN

Telephone: 01633 644644

buildingcontrol@monmouthshire.gov.uk for Building Regulations

conservation@monmouthshire.gov.uk for Listed Buildings, Ancient Monuments, Conservation Areas

countryside@monmouthshire.gov.uk for Public Rights of Way, Tree Preservation Orders, Hedgerow Notices

developmentcontrol@monmouthshire.gov.uk for Highway Adoption, Section 38 Agreements, Section 220 Notices, Register of Highways Maintained at Public Expense

environmentalhealth@monmouthshire.gov.uk for Contaminated Land, Housing and Health Notices

landcharges@monmouthshire.gov.uk for Property Searches, Local Land Charges Registrations, Common Land and Town/Village Greens

planningpolicy@monmouthshire.gov.uk for Local Development Plan

planning@monmouthshire.gov.uk for Planning Applications, Certificates of Lawfulness, Enforcement Notices, Section 52 Agreements, Section 106 Agreements

To obtain Con29 information, where there is no statutory right to public inspection, a personal search company is required to submit a written or emailed application to the appropriate service/department, detailing the full text of the Con29 or Con29O question or other request for information. The personal search company will be required to identify the property/land and may be required to supply a location plan.

There may be a charge for providing this information.

Some non public records are available for inspection, please see the sections below for further information and contact the appropriate service/department for their precise arrangements.

Con29 Search Questions

Information and the raw data required to answer the following Con29 search questions are accessible at Monmouthshire County Council, County Hall, Rhadyr, Usk, Monmouthshire, NP15 1GA, and other council offices from Monday to Friday, during normal office hours. Advance notice and an appointment may be necessary; please contact the service before your visit.

Alternatively, an email or written application to the appropriate department at Monmouthshire County Council, PO Box 106, Caldicot, NP26 9AN. Please include the full text of the question if you email a service requesting an answer to any Con29 question.

1.1(a) to 1.1(i) Planning Applications, Certificates of Lawfulness, Listed Building and Conservation Area Consents, Orders and Agreements
Development Control – planning@monmouthshire.gov.uk

1.1(j) & 1.1(k) Building Regulations

Building Control – buildingcontrol@monmouthshire.gov.uk

1.1(l) Self Certification Scheme
Building Control – buildingcontrol@monmouthshire.gov.uk

1.2 & 3.1 Planning Designations & Proposals
Planning Policy – planningpolicy@monmouthshire.gov.uk

2.2, 2.3, 2.4, 2.5 Public Rights of Way

Countryside – countryside@monmouthshire.gov.uk

3.3(a), (b), (c) Drainage Matters (SuDS)
Highways Development – developmentcontrol@monmouthshire.gov.uk

2.1(a) to (d) Roads, 3.2, 3.4(a) to 3.4(f) Nearby Road Schemes
Highways Development – developmentcontrol@monmouthshire.gov.uk

The highway adoption plans/extracts are available for inspection free of charge/collection on Tuesdays and Thursdays, between 2pm and 5pm. To make an appointment, please email the full personal search address and a location plan to developmentcontrol@monmouthshire.gov.uk before 4pm the day before.

An up-to-date Ordnance Survey standard plan or equivalent showing the extent of the personal search and the surrounding area, in order to establish its exact location, ideally at a scale of 1:1250 with an Ordnance Survey map reference, or Eastings and Northings is required.

3.5 Nearby Railway Schemes
Highways Development – developmentcontrol@monmouthshire.gov.uk

3.6(a) to 3.6(l) Traffic Schemes
Highways Development – developmentcontrol@monmouthshire.gov.uk

The Council’s Local Development Plan should never be used to answer these complex highways Con29 questions – the plan(s) do not contain the level of up-to-date detail required for accuracy.

3.7(a) to 3.7(g) Outstanding Notices
This question is not fully answered by inspecting the Local Land Charges register. Applications to the following departments are required to identify Notices not registrable in the Local Land Charges Register.
3.7(a) – Building Control – buildingcontrol@monmouthshire.gov.uk
3.7(e & g) – Highways Development – developmentcontrol@monmouthshire.gov.uk
3.7(b, c, d, f)
– Environmental Health – environmentalhealth@monmouthshire.gov.uk

3.8 Contraventions of Building Control
This question is not answered by inspecting the Local Land Charges register.
Building Control – buildingcontrol@monmouthshire.gov.uk

3.9(a) to 3.9(n) Notices, Orders, Directions and Proceedings under the Planning Acts
The Register of Stop, Enforcement and Breach of Condition Notices is open to public inspection.

Details of proposed Enforcement Notices, Orders, Directions and Proceedings can be obtained upon written application or email to Development Management (Enforcement), Development Management (Conservation), and Countryside section at Monmouthshire County Council, PO Box 106, Caldicot, NP26 9AN, as the intention to issue is not registrable as a Local Land Charge.

Development Management – planning@monmouthshire.gov.uk

The Register of Tree Preservation Orders is open to public inspection, subject to the booking of an appointment with the Countryside section – countryside@monmouthshire.gov.uk

3.10 (a) to (h) Community Infrastructure Levy (CIL)

Planning Policy – planningpolicy@monmouthshire.gov.uk

3.11 Conservation Areas
Development Management (Conservation) – conservation@monmouthshire.gov.uk

3.12 Compulsory Purchase
A Compulsory Purchase Order (CPO) is not registrable as a Local Land Charge. Free inspection of the CPO file is permitted at the same time as a personal search appointment.
Land Charges section – landcharges@monmouthshire.gov.uk

3.13(a), (b), (c) Contaminated Land
This question is not answered by inspecting the Local Land Charges register. The Contaminated Land register must be inspected in order to answer question 3.13
Environmental Health – environmentalhealth@monmouthshire.gov.uk

3.14 Radon Gas
Contact Public Health Wales.

3.15(a), (b) Assets of Community Value – Not applicable in Wales until enacted by the Welsh Government.

Con29O (Optional) Search Questions

The following Con29 search questions are accessible at Monmouthshire County Council, County Hall, Rhadyr, Usk, Monmouthshire, NP15 1GA and other offices from Monday to Friday, during normal office hours. Advance notice and an appointment may be necessary; please contact the service before your visit. 

Alternatively, an email, or written application to the appropriate department at Monmouthshire County Council, PO Box 106, Caldicot, NP26 9AN. Please include the full text of the Con29O question if you email a service asking for an answer to any Con29O question.

4
Highways Development – developmentcontrol@monmouthshire.gov.uk

5.1, 5.2, 5.3(a) to (e), 6, 11, 12, 13, 14, 15, 17
Development Management – planning@monmouthshire.gov.uk

7
Countryside – countryside@monmouthshire.gov.uk

8, 16, 22.1, 22.3
Land Charges – landcharges@monmouthshire.gov.uk

Informative for 22.1

If the property/land to be searched is located in Gilwern, or to the west of Gilwern (including Clydach, Maesgwartha, Llanelly Hill, Waunllapria, Daren-felen and Blackrock) you must also submit optional question 22 to Powys County Council, which is the Commons Registration Authority for a number of Commons in this part of Monmouthshire.

22.2
Countryside section – countryside@monmouthshire.gov.uk

9, 10, 18, 19
Environmental Health – environmentalhealth@monmouthshire.gov.uk

20.1, 20.2
Countryside section – countryside@monmouthshire.gov.uk

21

Highways Development – developmentcontrol@monmouthshire.gov.uk

Note: Part of the County of Monmouthshire falls under the jurisdiction of the Brecon Beacons National Park Authority (BBNPA) as the Local Planning Authority. For properties located within the National Park, personal search companies are directed to contact the BBNPA for Con29 information and access to planning related public registers.

Brecon Beacons National Park Authority
Plas y Ffynnon
Cambrian Way
Powys
Brecon
LD3 7HP

Telephone: 01874 624437

Local Land Charges Search Fees – effective 31 March 2017 (inclusive of VAT where applicable)

(HMRC directive that VAT is applicable to the Con29, Con290 and Con29 part of the additional address/parcel of land fee)

Standard Official Search (LLC1 & Con29 forms) – Postal application – £126

Standard Official Search (LLC1 & Con29 forms – Electronic/email submission and BACS, card or other electronic payment – £124

Search of the Local Land Charges register only – LLC1 form (postal application, statutory fee in Wales) – £6

Search of the Local Land Charges register only – LLC1 form (electronic submission and BACS, card or other electronic payment, statutory fee in Wales) – £4

Additional Address, Property or Parcel of Land Fee – £59.80 each

Con29O Optional Enquiries form (question nos. 4 to 22) – £16.80 per question

Personal Search of the Local Land Charges register – Free of Charge

Cancellation Policy

50% part refund of the search fee, provided none of the council’s services/departments have answered any of the Con29 search questions. Otherwise no refund.

No refund for a cancelled LLC1 only search.

Additional Fees Information and Policies

Additional Written Enquires Accompanying an Official Search. Please send your own written questions directly to the appropriate department. Contact the Land Charges section for guidance.

Expedited return of a search report by email (Please ensure this service is available before payment) – £10 (inclusive of VAT).

VAT is not applicable to the LLC1 search fee or the LLC1 part of the additional address/parcel of land fee.

Please telephone for assistance with any calculation.

For further information, contact:

Land Charges Officer
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN

DX 131331 USK 2

Email: landcharges@monmouthshire.gov.uk

Telephone: 01633 644075, 644073, 644308

31 March 2017